Consultancy Services for the Implementation of an Electronic Document Management System

OPEN NATIONAL BIDDING

(Authorised under Section 16 of the Public Procurement Act 2006)

CONSULTANCY SERVICES FOR THE IMPLEMENTATION OF AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM

e-Procurement Reference No.: MPA/IFB/2021/52

The Mauritius Ports Authority is inviting proposals from local Consultants through the Government e-Procurement System for the Contract MPA 497/2021 – Consultancy Services for the Implementation of an Electronic Document Management System as more fully described in the bidding document.

The Bidding exercise shall be conducted through Open National Bidding method according to the rules and regulations of Mauritius.

The objective of this project is to hire the services of a suitable consulting firm to prepare the specifications for an Electronic Document Management System and supervise its implementation, as more fully described, in the bidding document.  The overall exercise is expected to be completed within 9 months.

Bidding documents may be downloaded from the Government e-Procurement System https://eproc.publicprocurement.govmu.org. Reference Number on the system:  MPA/IFB/2021/52.

Proposals (Technical & Financial) must be submitted online on the e-Procurement System at latest by Tuesday 01 June 2021 at 15.00 hours.

Consultants having submitted proposals online by the closing date and time shall decrypt and re-encrypt their bids from Tuesday 01 June 2021 from 16.01 hours up to Thursday 03 June 2021 at 14.00 hours.

Technical proposals will be opened online at the Mauritius Ports Authority on Thursday 03 June 2021 at 14.05 hours in the presence of bidders or their representatives who choose to attend.

The Mauritius Ports Authority reserves the right to accept or reject any proposal and to annul the bidding process and reject all proposals at any time prior to award of the Contract without thereby incurring any liability to any bidder.

Registration of Consultants on the e-Procurement System

All potential Consultants are kindly requested to register their companies on the e-Procurement System, as registration is mandatory for a supplier to submit a bid online. You may wish to refer to the manual and video available on the “How to?” menu of the e-PS website for information about registration.

Furthermore, it is mandatory for Consultants to use a Digital Signature Certificate (DSC) for encryption/decryption of their bid data and for digital signing of bids. A DSC for the e-Procurement Class can be purchased from the Certification Authority eMudhra through Mauritius Post Ltd by applying online on the website https://www.emudhra.mu/.

In order to initiate suppliers on e-PS, the Procurement Policy Office organises regular training sessions on the e-Procurement System. These training sessions are usually held at the Procurement Policy Office, 8^th Floor, E. Anquetil Building, Port Louis, Mauritius, over 2 half days and include a theoretical / demonstration component on the first day followed by a practical session on the second day.

The Procurement Policy Office also provides support to the users of e-PS through its dedicated Help Desk operating during business hours. You may contact them for assistance or for requests for training on telephone 201 – 1530 or email [email protected].

Mauritius Ports Authority

H. Ramnarain Building

Mer Rouge

Port Louis

Republic of Mauritius

Tel: +230 2065400

Fax: +230 2400856

Email: [email protected]

23 April 2021